Exhibitor Information

EXPO Services

Freeman is the official MPINCC 2010 Expo general services contractor. Once you register, you will receive a complete exhibitor service manual via e-mail, containing all necessary order forms and instructions.

Services provided by Freeman include: furniture and carpeting, electrical, exhibit design and rental, graphic design and production, AV services as well as props and design/strategic messaging for your evening parties outside the Expo hall.

All services can be provided by one vendor - Freeman. Please contact them at (714) 254-3410 for solutions on how to maximize your budget, impact and experience at the MPINCC 22nd Annual Conference & Expo. You may place your order online at the Freeman MPINCC show website.

Exhibits, props and decor can be purchased or rented through any vendor of your choice as long as third party forms are completed in advance.

Set-up and Tear Down

All exhibitors are required to use the loading dock at Moscone West during the exhibit set-up and tear down. One-way cartload service from the loading dock to your booth is provided as part of your booth/tabletop fee. A cartload is up to eight (8) pieces (weighing less than 250 lbs. total). One cartload is allowed per vehicle. There must be two (2) people with the vehicle – one (1) person to go with your product to your booth space and one (1) person to remove your vehicle from the loading area.

Booth Space Assignments

Booth space assignments are made on a first come, first-served basis. You may indicate your preferred space options during online registration. Full pre-payment must be received prior to confirmation of booth space. See Expo Rules & Regulations for complete details.

VIEW THE EXPO FLOOR PLAN

Booth Specifications

Each booth space includes: 10'x10' exhibit booth, one (1) 6 ft. draped table, two (2) chairs, one (1) waste basket, cartload service as described above, identification sign (one company name per sign per booth, not to exceed 36 characters), two (2) exhibitor badges.
Tabletop space includes: One (1) 6 ft. draped table, one (1) chair, one (1) wastebasket, cartload service as described above, identification sign (one company name per sign per table, not to exceed 36 characters), one (1) exhibitor badge. All decor/literature must fit on tabletop space only and cannot expand into aisles, floor or pipe and drape areas.

Note: The 1st Floor of Moscone West is not carpeted. You may order booth carpet through Freeman. Electricity, internet and décor are not included and need to be ordered separately through Freeman.

Booth Staff Badges

You will have the opportunity to register your booth staff during your initial online registration or you may return with your registration code at a later date to complete this information. The deadline to submit all names is Wednesday, January 13.

Each 10' x 10' booth includes two (2) staff badges, and you can purchase up to an additional four (4) badges. Each tabletop space includes one (1) staff badge and you can purchase up to an additional three (3) badges. You may pay for all additional badges at the time of your initial registration and return later with names. You may also request additional badges (up to the maximum) at a later time after you complete your original registration by returning to online registration with your registration code.

Lunch

Exhibitor registration includes lunch on the Expo floor.

Exhibitor Meetings

This year’s schedule will feature time for one-on-one meetings between exhibitors and planners. These in-booth meetings will be scheduled in 15-minute increments from 4:30 PM to 6:00 PM on Wednesday, January 20, 2010. A reception will follow.

You may indicate your willingness to participate in these meetings during online registration. Interested attendees will be matched with your availability and you will receive an appointment schedule in advance of the show.

Sponsorship Opportunities

Companies embrace sponsorship and donation opportunities to enhance image, drive sales, increase visibility to their buying audience and enhance business and consumer relations. The MPINCC Annual Conference & Expo is one of the few industry expos that provides all of these benefits and allows you to maximize your exposure to this powerful buying audience.

Key sponsorship opportunities go quickly. As a sponsor your name will be featured in pre-show e-marketing, MPINCC website, show signage, Exhibitor Directory and post-conference website.

The 2010 Sponsorship Prospectus includes a list of sponsorship opportunities being offered at the Expo. Your organization can sponsor an item on this list or propose any alternate ideas that would be a good fit for the show.

Satellite Events

MPINCC is adopting best practices with regard to satellite events by tracking all pre- and post-Expo activities held in conjunction with the 2010 Expo.

Report your event date, time and location to the MPINCC office at info@mpincc.org and do not schedule any events between the hours of 8:00 AM and 6:00 PM on January 21, 2010.

Prize Donations

Donating a prize that will be showcased during the post-show reception is a sure way to introduce planners to your product or service. Show management reserves the right to create packages for all donations under $500. All prize donors will be listed in the Exhibitor Directory, which will be provided to all attendees onsite. Items may include, but are not limited to: gift certificates for hotel accommodations, airline certificates, dinner, event tickets and specialty baskets.

Donation forms and prizes must be received no later than January 6 to be included in the Exhibitor Directory. Send all prize donations to Diane Schneiderman, MPINCC, 2440 Camino Ramon, Suite 273, San Ramon, CA 94583. We are unable to accept prizes the day of the show.

Contacts

An exhibitor listing, featuring your contact information, will be available online prior to the conference, during and after the Expo, giving the MPINCC Annual Conference & Expo a life well beyond the actual show dates. Planners and suppliers will be able to access this online directory, making the show a long-term marketing effort. Two sets of mailing labels are available for only $225 (pre-show list of MPINCC members and post-show list of actual attendees). Gain additional insight on each planner's needs by purchasing Planner Profiles for only $300.

Advertising

Increase your exposure with an ad in the Exhibitor Directory. This is the place a smart marketer wants to be! All attendees will receive the Exhibitor Directory onsite and will refer to it throughout the Conference & Expo.