Expo Rules & Regulations
The following rules and regulations outline Expo management requirements. This section must be agreed to by checking the box at the bottom before proceeding. Exhibit space is not guaranteed until this contract and full payment are tendered and received by MPINCC.
1. Registration is on a first-come, first-served basis.
2. All exhibits must be contained within the contracted exhibit space. No items (furniture, props or other items) may be placed in the aisles.
3. There is no limit to the number of booths you may purchase.
4. Badge trading is not permitted. Extra badges may be purchased for an additional $150 each up to a maximum of six (6) per 10'x10" booth or four (4) per tabletop exhibit
5. All booths must be continually staffed during show hours. A maximum of two exhibit staff are permitted in each space at any one time. No solicitation in the aisles will be permitted.
6. All exhibit personnel must be identified prior to the Expo.
7. All displays must be free-standing and self-supporting.
8. All displays must be designed so they do not obstruct the clear view of nearby booths and tables. Exhibitors may not conduct any demonstration or activity which results in obstruction of aisles or prevents ready access to neighboring exhibitor booths. Maximum side height is three (3) feet. Noise projecting beyond booth area is prohibited.
9. Overstatement in lighting is to be avoided, and attention-getting devices such as flashing, strobe or rotating lights are prohibited.
10. No music, live or recorded, will be allowed at booths except as might be included in a video tape, DVD or through headphones.
11. Management reserves the right to prohibit and/or evict exhibitors whose presentation is in any manner deemed offensive by show management. In the event of such prohibition or eviction, MPINCC shall not be liable to exhibitor for refund or exhibit fees.
12. No hazardous materials may be stored or placed on display.
13. All electrical wiring must be UL approved and meet local fire department regulations.
14. No satellite events can take place during the Annual Conference & Expo hours, which are 8:00 AM - 6:00 PM on Thursday, January 21, 2010. For any post-show events, please plan to start no earlier than 6:30 PM. Satellite events are considered any events held in conjunction with the Annual Conference & Expo taking place from January 20, 2010 through January 22, 2010.
15. MPINCC is adopting best practices in regards to satellite events by tracking all pre- and post-show activities held in conjunction with the 2010 Expo. For access to the audience that MPINCC draws to the show, all satellite events will be subject to an administrative fee handled by MPINCC staff.
16. Any exhibitor failing to occupy contracted space is not relieved of the obligation for payment of the full rental of such space. If any space is not occupied one-half (1/2) hour prior to the opening, the space is forfeited without refund.
17. Set-up of all displays must be completed by 11:00 a.m. on January 21, 2010. Booths/tables may not be dismantled before 4:00 p.m.
18. MPINCC shall be not be liable for damage or loss of exhibit or property resulting from any cause. The exhibitor waives claims for loss, damage, or injury.
19. Exhibitors must carry insurance to protect from personal injury, liability and property damage.
20. Food and beverage must be approved in writing by SMG. If you need to order food and beverage for your booth, please coordinate with SMG at (415) 974-4040.
21. Cancellations made in writing and postmarked on or before December 21, 2009 will be subject to a $350 administrative processing fee. No refunds for cancellations postmarked after December 21, 2009.
22. Management reserves the right to make changes in the time schedule or in the show's general plan as may be deemed necessary and in the best interest of all exhibitors and the event.
23. To assist you in planning your participation in the MPINCC Annual Conference & Expo, we are certain you will appreciate knowing in advance that union labor will be required for certain aspects of your exhibit handling. Please refer to your Freeman exhibitor kit for labor and material handling rates.
24. Union jurisdictions prevail over all set-up and dismantling of exhibits including signs and laying of carpet. This does not apply to the unpacking and placement of your merchandise. Any installation of exhibits or displays which requires the use of hand tools, or more than one person, or longer than 30 minutes (including crating or uncrating) to install, or exceeds ten feet in any direction, shall be installed by union employees.
25. Union jurisdictions prevail over the operation of all material handling equipment, all unloading and reloading, and handling of empty containers. An exhibitor may move material that can be hand carried by one person in one trip without the use of dollies, hand trucks or other mechanical equipment.
