Meeting Professionals International, the world’s largest association for meeting professionals, is the global authority and resource for the meetings and events industry. The 1,000+ member Northern California Chapter, established in 1979, empowers its members to increase their strategic value with education, professional development and business growth opportunities. As with all of MPINCC’s events, the annual expo encompasses all three of these objectives in an opportunity-packed one-day show.
Why Sponsor the MPINCC 22nd Annual Conference & Expo
Target your product/service to the most influential audience in the Bay Area. Sponsors enjoy the exposure that comes with pre-show marketing to over 1,000 members, as well as to nearly to 3,000 non-member planners. At the show, your organization will be in front of approximately 2,000 industry professionals. All sponsors will be listed in the Show Directory and recognized on Expo signage, provided print deadlines are met. The Show Directory print deadline is January 16, 2009. A “ + cost “ designation below means additional costs will apply.
You may purchase sponsorships during online registration or download this Sponsorship Response Form and submit to MPINCC.
Session Sponsorships
Workshop Speakers (5-15 Speakers) Sponsor is graciously introduced and thanked at each meeting. Sponsor can also have a rep & table at the back of the room for networking before and shortly after the session. Sponsor Signage at room entrance included.
$2,500 - $5,000
Corporate Circle of Excellence (15) For Corporate Meeting Professionals who want to support MPINCC through their company by way of Sponsorship. Corporate Leaders attend a Meeting Planners Only networking breakfast forum. Sponsors have an opportunity to support the important work of their professional association, and can mingle with other Corporate Meeting Professionals. Sponsors for this event must be Corporate Meeting Professionals, but need not be MPINCC members.
$500
Speaker Gifts Dollars that make a difference! A charitable donation will be made on behalf of each speaker via a Charity Website. This Sponsorship Program highlights MPINCC’s commitment to corporate social responsibility.
$1,000 + cost of gifts
Food and Beverage Sponsorships
Continental Breakfast (2)
$2,500
AM Coffee Break Sponsors (2) Sponsor receives signage and eternal gratitude from attendees for providing fine coffee beverages for an early morning wake-up!
$1,500
Food Stations (4) Sponsors can underwrite one of the most popular places to visit at the conference – Food Stations! Sponsors will receive signage at each Food Station. First come, first served for food station locations
$3,000
Pick Me Up Coffee Break Sponsors (2) Sponsor receives signage and eternal gratitude from attendees for providing fine coffee beverages to provide an afternoon lift to happy attendees!
$2,000
Dessert Station (1) Sponsor provides delicious treats to afternoon attendees. A busy spot that will be a “destination station”!
$3,000
Afternoon Reception January 21 (1) Celebrate the 2010 year ahead with Meeting Professionals! Network with friends and colleagues, and enjoy lovely food and wine at the end of the conference and expo.
$5,000
Exhibitor/Planner Meeting Reception January 20 (1) Sponsor this early evening reception open to all exhibitors and planners who participate in the exhibitor/planner meetings on Wednesday, January 20.
$2,500 + cost of event
Print Opportunities
Badge Holders & Lanyards: This is a combined opportunity to have attendees wear your logo all day at the conference and expo. Make a lasting impression! Co-Sponsors may be accepted.
Banners & Pillar Wraps Own the show by displaying your company name/logo on banners and/or pillar wraps at key spots in the registration area or on the expo floor. Banners customized to your specifications. Call the MPINCC office (925) 355-1912 to request a quote.
Call
Show Bags Underlining the Green initiatives of MPINCC, this year’s show bag will be a reusable shopping – style bag. One Sponsor may buyout the opportunity.
SOLD Meetings West
Show Bags Provide show bags and see your logo imprinted on the bag.
In-Kind
Literature Wall Brand Literature Wall with your logo and have one slot for your literature.
$1,000
Literature Wall Inserts: 17 available Gift attendees with your product samples or marketing collateral and remind them of your services. All inserts must be pre-approved by Show Management 30 days prior to the show.
$375
Print Sponsor Provide 1,000 draw cards and the Show Directory. Sponsor will be recognized in numerous ways to all attendees. Co-Sponsors may be accepted. Directory is estimated to be 44 pages, b/w interior with 4 color front & back covers.
$10,000
Aisle Signs (4) Highlight your aisle location with a hanging Aisle Sign! Show Management to pre-approve all artwork.
$4,000
Transportation
Transportation Green Sponsorship “Eco Friendly Commuter” Green Sponsorship with Sponsor providing shuttles to/from conference & the South Bay.
Sponsor may also offer a Buy Your Ride program, reimbursing commuters for their Cal Train, BART and Ferry tickets. Ask for details
$1,000
Green / Eco-Friendly & Tech Sponsorships
Smiling Faces Video Monitor (1) A roving professional photographer takes candid photos of conference attendees and speakers and uploads them several times to large LCD video screens that repeat them in a loop, interspersed with a single page message from the Sponsor. Placed at the entrance of lunch break rooms and receptions, they draw interest as the photos change frequently, and reinforce a Sponsor’s message.
$3,500 + cost of Equipment/ Photographer
Cyber Cafe (4) Sponsors help attendees to stay connected with clients and up to the minute email through the popular Cyber Café. One of the most frequently visited sites on the show floor; the Cyber Café offers a key location for your marketing efforts. Co-Sponsors are welcome.
$5,000 + cost of Equipment/ Internet
Green Screen (1) Common at expos today, this still pleases attendee audiences. A blank “Green” screen is stood in front of one or more attendees, and using props, or following pose prompts from the photographer, a photo is taken and digitally superimposed behind the chosen scene. Sponsor logos are embedded in the photo, and the photo is provided as a keepsake of the show. Typically employs a Sponsor marketing theme, city or conference theme for photo background. Show Management approves the background image in advance. Co-Sponsors are welcome.
$4,000 + cost of equipment
Flip Video (1) A device that captures digital photos, these Flip Videos are given by the Sponsor to “Ambassadors” who agree to take x number of photos as they participate in the conference, and to visit the Sponsor’s booth throughout the day to upload their video dairy for display on an LCD screen. Ambassadors get to keep the Flip Video device at the end of the conference. Reach two market segments by providing VIP clients/prospects with the device, and share the images with all attendees. A contest for attendees can offer a winning device as an end of show prize for stopping by and viewing the Ambassadors videos in the booth, perhaps voting for a favorite photo of the conference. A Polaroid photo of each Ambassador is displayed at the booth, and a ribbon denoting their Ambassador status, can enhance the prestige of chosen Ambassadors.
$3,500 + cost of Flip Videos/Polaroids /Ambassador Ribbons
Eco-Friendly Water Bottles (1) A Green program, this saves the landfill from plastic water bottles, by offering a high quality reusable water bottle. Can be logo’d for Sponsor, or just include a Sponsor gift card.
$1,000 + cost of bottles
Recycled Jotters (1) Highlighting recycling and Green initiatives, we walk the talk by using notepads made of recycled materials. Offer a constant reminder of your corporate support of Meeting Professionals as they use and reuse this handy note taking tool.
$1,000 + cost of jotters
Instant Feedback Pods (4) Survey stations available to give instant feedback to show management
$1,000 + cost of equipment
Live Promotions
Pedometer Contest Sponsors like to be associated with a great health message, and walking is the number one exercise recommended by the American Heart Association. We issue Sponsor logo’d pedometers – or can use your existing pedometers - to a fixed number of attendees, (perhaps the 1st 750), and run a Step Contest with prizes. A Grand Prize drawing for all participants is held at the end of the day. A Race Card is distributed with walking tips for use at home post conference. This program offers a viral marketing component, as attendees will check out other people’s pedometer count, and ask each other as they meet throughout the day “How many steps are you up to so far today?” A Walking Coach provides daily walking tips in person, and manages the promotion, which can be run out of a Sponsor’s booth, or in a separate location, such as Registration, or a lobby location. Sponsor provides Grand Prize gift.
$3,500 + cost of Pedometers/ Walking Coach/ Grand Prize
Relaxation Station The single most popular program at conventions and expos today, chair massage offers a relaxing, stress relief break from the busy convention show floor. Can be used as 1-2 Massage Therapists inside a Sponsor’s booth, but is most effective when in a stand-alone booth with 4-6 Massage Therapists to handle the high demand from attendees. A traffic building card can be used to drive attendees to the Sponsor’s booth before massage service is granted.
$3,500 + cost of space/ if not in-booth
Sponsor Named “Renew Me” Lounge A comfy lounge in a blocked off area of the show floor, which offers free WiFi access, phone charger plug-in ports and laptop power connections, as well as a Water & Juice Bar with a bartender for refreshment and – recharging - both the electrical batteries and the human batteries. Named for the Sponsor – as in the “Starwood Renew Me Lounge.”
$2,500 + cost of additional Space/Internet/ Electrical/ Beverage
Offsite Event Sponsorships
Wine & Cheese Reception A way to feature artisan cheeses from the local area, as well as California wines, with information on procuring these featured products for events to be held by attending Meeting Professionals. A networking opportunity for Sponsors, this event can be invitation only.
$2,500 + cost of event
Taste of the City Highlighting 3 restaurants/caterers from the SF Bay Area, local favorites are served on small “taste” plates which invite Meeting Professionals to learn new food and beverage ideas for their upcoming events.
$2,500 + cost of event
Custom Event Whether select VIPs are met and greeted at the airport, or other custom function is designed, this Sponsor opportunity can be customized to suit the individual marketing need of the select Sponsor. A fully integrated marketing effort will be included in the event package.
$2,500 + cost of event
Sweet Suite The Sponsor of the Sweet Suite can work with select vendors to showcase what’s new and what’s classic in the dessert and treat world. Everything is possible, from local handmade chocolate truffles, to east coast famous salt water taffy, the newest ideas in small bites and desserts will offer a memorable event to attendees.
